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CEO's Report
In keeping with Knowledgeone K1's
new multilingual functionality...
Happy New Year - Bonne Année
- Anno Nuovo
Felice - Próspero Año Nuevo - Kαλή Xρονιά
- Glückliches Neujahr - Het Gelukkige
Nieuwjaar - Feliz Ano Novo - с новым годом
Knowledgeone K1
version 1.2 is about to move to production and will begin shipping
to all Knowledgeone K1 SQL server customers within two
weeks or so.
The Oracle version of this release (actually called version 1.3)
will also begin shipping to all Oracle customers within four weeks
or so. Note that 1.3 will be the first ‘merged’ SQL/Oracle release.
We apologize for the delay to our Oracle customers but there are
literally thousands of differences between the SQL and Oracle stored
procedures that needed an extra and lengthy test regime. With all
future releases, the Oracle release will no longer be delayed and
will ship concurrently with the SQL release.
Version 1.2/1.3 includes fixes for all problems reported by
customers and our internal test team and also includes many subtle
improvements throughout the product, (e.g., improved range searches
and the ability to now configure link fields by Type Code).
Most importantly, this release includes the Xchange K1
Import/Export Engine and API. This is a free product and it enables
you to import data from virtually any source and to export any table
in industry standard XML format. Xchange K1 can be run
either manually or fully automatically via the Windows Scheduler.
This shipment also includes two new products, the Mini-API K1
(the K1 equivalent of the RecQuery-TC API) and Scan K1
(the K1 equivalent of the RecScan product in the High Speed Scanning
Module, HSSM). These products will be shipped to those customers
with the RecQuery-TC API and the HSSM.
We have also included PDF versions of the help screens on the CDs.
There was a bug in our help processor (we have since developed a
workaround) that prevented us providing printable versions of the
help screens in version 1.0.
For the IT/IS managers, we are pleased to report that this version
has been tested and certified against .NET Framework 2.0 and SQL
Server 2005. For our Oracle customers, please be aware that you will
require Oracle 10g for Knowledgeone K1.
We have also improved support for Proxy Servers and have improved
the RecFind2K1 conversion program so that it now handles large
RecFind EDMS databases and large electronic documents and images
much better and faster.
All that is now left to complete the Knowledgeone K1 product suite is
GEM K1 and RecCapture K1. More on these two
products next month.
For those of you who have already installed Knowledgeone K1
version 1.0, simply install version 1.2 as an upgrade. For those of
you who have not yet installed version 1.0, simply install version
1.2 as an initial installation. There is no need to install 1.0
first.
Once GEM K1 and RecCapture K1 have shipped we
will begin work on Knowledgeone K1 version 2.0. This will
be a major upgrade and all development will be done using .NET 2005
(version 1.0 and 1.2/1.3 were built using .NET 2003). The version
2.0 development plan currently includes about ten man years of work
so expect to see it sometime in the first half of 2007 or
thereabouts.
And a final word on RecFind, our old friend. I have had many emails
and calls asking how long we will continue to support RecFind now
that Knowledgeone K1 has been released. Let me repeat
what I have said in previous newsletters. We will continue to
support RecFind for as long as our customers use it. We expect that
to be at least another five (5) years. Evidence of this commitment
is now on our website, RecFind 5.0.0F as a download.
We are now basically a two product line company, the RecFind product
suite and the Knowledgeone K1 product suite. We don’t see
this changing for a long time to come.
Knowledgeone K1 is a generic application solution (or
even a .NET rapid application development system) that empowers the
sophisticated user allowing them to change almost anything with
impunity and to solve almost any business processing problem. It is
a new genre of software application and a true 21st century solution
utilizing the very latest technology and architectures to provide a
completely new and innovative way to solve information management
problems.
RecFind is a tried and proven records and document management and
imaging solution that utilizes client server architecture to provide
an incredibly stable, scalable and comprehensive solution to the
application needs of electronic document and records management
users. It just works day after day and handles everything you throw
at it without fuss or complaint.
So, to reiterate, we will be marketing, selling, installing and
supporting the RecFind product suite alongside the Knowledgeone
K1 product suite for many, many years to come. This is
appropriate because they are two very different products providing
very different solutions to common business problems.
Best Regards,
Frank McKenna, CEO
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Training Update
The last six months
have been extremely busy for the Professional services team. We have
finally completed the K1 training manuals and have started providing
onsite training at customer's sites. Our first scheduled course
will be in Brisbane, Australia in March.
We are very excited
about the prospect of training users on K1 as it has so much
versatility and it will be interesting to see how people foresee
their organization using it.
Click here for the K1 course descriptions
RecFind training has not disappeared although it will probably be
held less often. If we find a course is in demand we will schedule
one on the fly. So if you are still interested in RecFind training
please let us know so we can put courses together.
We are also trying out a few scheduled courses for our customers
outside of the metropolitan areas. At the moment we are looking at
holding a course for all our customers in the Pilbara region of
Western Australia and possibly one in the far North Coast of Queensland as
well. So if you have several RecFind users in your area and are
tired of travelling to the capital cities, get a minimum of 5 people
together and a training room and one of our Trainers will come and
train our scheduled courses for you.
We look forward to
seeing you on one of our courses!
If you are interested
in attending either a RecFind or K1 Training course or in one of our
Consulting services please contact us by emailing the
Training Department.
From the Professional Services Team
– Michelle McKenna, Greg Warrilow and Angelita Elinon-Yu.
Upcoming Australian
Training Schedule
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March 2006 |
| |
NSW |
VIC |
QLD |
SA |
WA |
TAS |
RecFind Active |
|
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6 |
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K1 User |
20 |
27 |
7 |
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K1 Admin |
21-22 |
28-29 |
8-9 |
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|
|
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K1 DRM |
23 |
30 |
10 |
|
|
|
|
|
May 2006 |
| |
NSW |
VIC |
QLD |
SA |
WA |
TAS |
RecFind Active |
|
|
|
|
|
|
|
K1 User |
|
22 |
8 |
|
1 |
|
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K1 Admin |
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23-24 |
9-10 |
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3-4 |
|
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K1 DRM |
|
25 |
11 |
|
|
|
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Tips
& Tricks
Using
Knowledgeone K1 For Asset Management
By Knowledgeone
Corp's Accountant, Samantha O'Brien
As any accountant will agree, Asset Management Systems are very
cumbersome - there is either too much functionality or too little!
With very few ‘off the shelf’ products that even come close to
an 80% fit
to your requirements, accountants often resort to spreadsheets
and manual systems to maintain the company's assets.
When I was first given K1 to look at I could immediately see the advantages
of such a flexible system. I did however decide to wait until I
could utilize the Xchange K1 program (the import/export
component of K1) which is included with the next release of K1,
version 1.2.
Xchange K1 is very powerful tool and to my relief I was
able to easily import all our existing asset data into the K1 database. With hundreds of
small assets, especially software, we needed an import program that
would populate more than one table and create/update any table
links required. For example, linking staff members to what software
they use etc.
Here are a few tips we discovered when doing the import;
- Make a list of the fields and the type of the fields you
will be importing.
- Check to see if there are corresponding fields pre-existing in your K1
database. If not create them. Also make sure that the field types
correspond.
- Make sure your data in the import file is valid.
- Make a list of the fields that should be populated in more
than one table and note the field/s that will be used to link
them to the
original table.
Xchange K1 will require this information when setting
up your
import. But don't worry too much, it's possible to go back and re-do the import
if you need to alter your settings -
but you will need to delete the data which was imported.
Below is an example of the list we made before we did our import.
There could be any number of link tables so you will need to decide
how many columns you require.
When we compiled our list we first established which tables K1
uses for its Asset Management 'personality'. This information was
found in the
K1 help screens where it lists all the various ‘out-of-the-box’ applications
and the tables that each one uses. Once we knew the tables
we then went and looked at all the fields and decided where best our
data should be stored.
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Import File Field |
Field Type |
K1 Table.Field |
K1 LinkTable.Field |
K1 LinkTable.Field |
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Asset ID |
Numeric |
Metadata.TypeID |
Depreciation .TypeID |
|
|
Location
|
Text |
Metadata.LocationID |
Depreciation.LocationID |
Location.LocationID |
Anyone who has migrated to a new Asset Management System will
appreciate this functionality of updating multiple tables and
creating links as an essential part of importing data.
Since doing the K1 Corp Asset Register we have now also imported all our
employee information from our HR system and had the same success with the
trouble-free transference of the data.
K1 is an extremely flexible database and our Asset Management and HR data is
now exactly how we want it. There are only the tables, fields and
reports that are relevant to our company and this has made training of new staff
easier - no longer do they have to contend with
fields and tables that require data which is of no relevance to the
way we manage our assets.
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Knowledgeone K1
Papers
We have recently uploaded some papers on how to utilize the various
'personalities' of our new product Knowledgeone K1.
Current RecFind
users should find the paper 'Using Knowledgeone K1 as a
Records Management Solution especially valuable when upgrading.
We will continue to add to this
collection over the coming year.
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Who's Upgrading to K1?
National Assembly of Wales (NAW)
We are pleased to
announce that we have just signed the National Assembly of Wales up
to a new 75 concurrent user K1 license (this is just the initial,
'get the project started' sale).
The NAW is going through a major reorganization and has been told
that it needs to absorb 5 other government agencies and about 6,000
staff. The final number of K1 licenses is expected to be around
2,000.
NAW also has to absorb/import/update all of the corporate records
from these other agencies and needed a solution that could be
installed, configured and rolled out in a manner of weeks; such is
the urgency of the project. K1 was chosen as the only (and best)
solution; the only product able to handle their complex requirements
and timeframe.
As well as providing software we are providing the formal K1
training and the technical and application consultancy.
The work to be done to complete the rollout includes the merging and
importing of two RecFind sites plus the conversion and importing of
five 'other' records management systems from other agencies. In
addition, all imported records will need to be reappraised and a new
File Plan and Retention Schedule applied. The fact that the records
management personality in K1 is built around a File Plan was also a
major factor in winning this business.
Obviously, K1 version 1.2, the RecFind2K1 conversion program, the
RecFind site Merge program, the DRM and Xchange K1 are
the keys. These programs provide the functionality, ease of use and
'smarts' our competitors could not match.
And yes, the fact
that K1 is multilingual (and supports the Welsh language) was a
factor.
Norfolk Island
Administration (NIL)
Norfolk Island
Library have been using an old GMB product called LibFind, which was
originally introduced in 1988. LibFind has given them many years of
service until almost 20 years later it finally stopped working.
Norfolk Island Administration chose Knowledgeone K1 as the application in which to
design their new library system. With the help of Knowledgeone
Corporation's Technical and Professional Services, a new system was
designed and a data conversion from LibFind conducted. Library staff
can now classify new books according to the Dewey Standard, record
information about borrowers, move books in and out of the library
and conduct accurate item searches and reports.
As part of this process screens were customized with only relevant
fields of information being displayed and the adaptation of library
terminology within K1.
With the functionality of triggers and stored procedures in K1, it
will now be possible to send out email reminders when a borrowers
membership is about to expire and to send out email reminders that
books are due back or overdue.
Bombala Shire
Council
Bombala Shire
Council became a RecFind user in 2002. Greg Warrilow, K1
Corp's Trainer/Consultant recently visited Bombala to conduct a K1 training
course.
They are currently reconfiguring K1 to meet their specific
requirements before going 'Live'. Bombala also plan to
import several different databases from Microsoft Access at the same time with Xchange K1, providing users with a single application for all their information management needs.
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Faces of K1 Corp
Meet our new recruits who are ready to assist with your Knowledgeone K1
training, implementation and installation.
Corey Thompson -
Presales Consultant
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Corey has over 10
years of experience working with software vendors and solution
providers. He spent 3 years in London as an International Presales
Consultant working with some of the biggest publishing companies in
the world, before returning home to “settle down”. Corey enjoys
football (that’s soccer to you) and playing the guitar; although he
confesses he’s not very good at it – “I’ve found that it’s a great
way to annoy the neighbors”. Corey is working towards completing
his MBA and aspires to spend more time with his 6 month old daughter
Amelie and wife Emma. |
Darren Lyons - Support Specialist
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Darren was born
in the land of warm beer, infrequent bathing and frequent
rain - otherwise known as England. He went to the University
of Plymouth, studied Oceanography and Astronomy and after
graduating found that there was no money in this and moved
into IT. After working in several locations across the UK
trying to find a gap in the blanket cloud cover he decided
to migrate to Australia in 2002 to bask in the sunshine. He
studied a post graduate IT course at the UTS and gratefully
gained a permanent residency in 2004. When not at work he
can usually be found bobbing around in the Ocean on a
surfboard trying to make up for many years of being stuck
indoors in England. |
Angelita Elinon-Yu
- Trainer/Consultant
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Angelita had her first
piano recital at age 3. She then started the flute at age 10. She
went on to pursue her Master’s and Doctorate in Business
Administration and MA and PhD in Special Education. Between that
first piano recital and the PhD degree, she accumulated more than
twenty years of IT experience as a systems analyst, business process
consultant, and builder of integrated systems. She was also a
university professor of IT, business management, and creativity
courses. For companies, she designed and facilitated professional
continuing education programs on workflow, business process, and
change management. To date, she continues to play the piano and a
gold-lipped Gemeinhardt flute. On breaks, she works at Knowledgeone
as a Trainer Consultant. |
Yiannis Pipertzis
- Software Testing Specialist
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Yiannis used to live
in Camden on the outskirts of Sydney where he didn't really know or hear about computers. That
all changed when he moved closer to the city to the Sutherland
shire. He found himself using computers a lot throughout high school
and picked up computer engineering at university. Three years in, Yiannis decided to get his hands dirty and get out into the
workforce. Yiannis's job at Knowledgeone Corp is to drive the
programmers crazy by testing the various products and finding all of
their bugs. Outside of work he loves being active and he body builds
and cycles regularly. Some say the gym is his second home. He also
enjoys hanging out with friends and squeezes in some time for video
games when possible. |
Samantha McKenna
- Corporate Account Manager
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You may
recognize her name...Sam is the prodigal daughter of Frank
and Kay McKenna and previously worked for GMB. Sam recently returned
from the UK after a 2 year jaunt and discovered that not only
had the office moved but there was also a new company name...(but do
you think she got the hint?? -:)) Sam is about to be
consumed by a massive Sydney mortgage and undertake an archeological dig into her possessions in storage. She has
quickly got back up to speed with K1 and K1 Corp. |
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Contact Update
Have you recently
shifted office or changed contact person?
For any updates, simply give us your new particulars, as listed
below, and email them to our Sales Department at
sales@knowledgeonecorp.com
Please include the following details:
Company Name, Contact Person, Designation, Address, Email Address,
Telephone Number, Fax Number, and Customer Number
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